Google Meet’s admission experience can vary depending on your organization’s meeting settings and how the BrightHire notetaker joins. This guide explains how to admit the notetaker, including what to do if it appears under “With potential risks.” It also covers signed-in notetakers for organizations that require participants to sign in.
Option 1: Click “Interview with BrightHire”
You’ll need the BrightHire Chrome extension installed.
Open the interview event in Google Calendar.
Click Interview with BrightHire. This opens Google Meet and the BrightHire Interview Assistant.
Join the Google Meet meeting.
When the BrightHire notetaker requests to join, click Admit.
Confirm the notetaker has joined before beginning the interview.
Option 2: Click the Google Meet link directly
These instructions apply to interviews already set up for BrightHire recording, such as through Auto Join.
Open the interview event in your calendar.
Click the Google Meet link and join the meeting.
When the BrightHire notetaker requests to join, click Admit.
To access your interview guide and take notes, click the BrightHire extension icon in your browser to open the Interview Assistant.
Confirm the notetaker has joined before beginning the interview.
Opening the Google Meet link alone does not add BrightHire to an interview that hasn’t been set up for recording.
Why am I seeing “With potential risks”?
Google introduced the Safeguarded Guest Admit Flow, which changes how certain participants appear when requesting to join a meeting.
The BrightHire notetaker may appear under a section labeled “With potential risks.” In this view, Google Meet may display “Deny,” “Deny all,” and a three-dot “More” menu instead of a prominent admission button.
This message is generated by Google Meet, not BrightHire.
How to admit the notetaker
If the BrightHire notetaker appears under “With potential risks”:
Find the notetaker in the list of participants waiting to join.
Click the three-dot menu (⋮) next to its name.
Select “Admit” or “Admit (with potential risks),” depending on the option displayed.
If you don’t have permission to admit participants, ask the meeting organizer or a host with admission permissions to help.
The warning itself does not prevent BrightHire from recording once admitted. However, the notetaker cannot record the interview while it is waiting to be admitted. Confirm that it has joined before beginning the interview.
Using a signed-in notetaker
BrightHire also supports notetakers that join using an authorized Google Workspace account rather than as an anonymous guest. This option can support organizations whose Google Meet policies require participants to sign in.
With BrightHire’s default signed-in accounts, the notetaker appears as “Interview Notetaker.” Its display name is set at the Google account level and cannot be customized for individual meetings.
Signed-in access does not guarantee automatic admission. Your organization’s Google Meet access settings still apply. If your organization restricts external domains, your Google Workspace administrator may also need to allow bots.brighthire.ai.
Contact your Customer Success Manager to discuss enabling signed-in notetakers and the setup needed for your organization. Learn about signed-in notetakers
Need help?
If the notetaker cannot join, you cannot find an admission option, or you see unexpected behavior, contact BrightHire Support. Include the meeting date, approximate time and time zone, and a description of what appeared in Google Meet.