BrightHire seamlessly integrates with Zoom so that interviews are captured with no extra effort for the scheduler, or the interviewer. Not integrated with Zoom yet? Here are the quick setup instructions.
This article will cover five main topics:
How to set up BrightHire Auto Join by Position
Once you're integrated with your ATS & Zoom, all you need to do is go to Settings -> Organization Settings -> Auto Join by Position in BrightHire.
The easiest way to set up Auto Join is to click into the box under the Positions title and use the toggles to switch on either all positions, or by department.
Simply click the "turn on __ position(s)" box to allow BrightHire to automatically capture all interviews for that position.
The toggle next to the box defaults any new positions in this department or category to be captured by BrightHire by default. Learn more about what to expect when Auto Join is on below.
Underneath the modal, you will see the list of positions being pulled in from your ATS into BrightHire. Here you can individually turn Auto Join or off or on for specific positions.
Note: Join by Position works with Greenhouse scheduling, Greenhouse + Google Calendar scheduling, Greenhouse + Calendly scheduling, Lever + Google Calendar scheduling, Greenhouse + Outlook scheduling, and Lever + Outlook scheduling.
What to expect when Auto Join is ON
If Auto Join is ON, all Zoom interviews for the scheduled position(s) will be automatically captured with BrightHire. This applies to every future Zoom interview for this position, including those that have already been scheduled.
If Auto Join is OFF, all Zoom interviews for that scheduled position will not be automatically captured with BrightHire. BrightHire can still be used if an interviewer adds BrightHire in another way, or if they use the Interview with BrightHire button in Google Calendar, and no other interviewer is on the exclusion list (covered below).
User Exclusion List
In your user settings under Excluded Users, you will see the option to exclude users from Auto Join. This is to be used in case there are any interviewers who object to being recorded. Adding a user to this list will ensure that this interviewer's interviews will NOT be automatically captured with BrightHire as part of a position toggled on in the above step.
If an excluded user joins an interview with the "Interview with BrightHire" button in Google Calendar, or manually adds BrightHire to an interview, the interview will still be captured.
It is important to note that adding a user to the exclusion list will cancel automatic BrightHire recording for any interview they are on, including group interviews.
Excluding BrightHire Interview Capture by Stage
There may be situations where your organization wants to prevent certain interview stages from being captured automatically with BrightHire. To set up stage-based exclusion, go to the Exclude Stage settings in BrightHire (only admins can do this).
Simply enter the name of the stage you would like to exclude, or a key word or phrase. Any interview stage that contains either the word, or the full exact phrase will not be captured with BrightHire, even for roles where Auto Join is turned on.
How to Join a BrightHire Zoom Interview
For the best experience with BrightHire and Zoom, download our chrome extension.
To join a BrightHire Zoom interview, just join your interview however you normally would, and BrightHire will be there to capture everything thanks to the Auto Join setup you just enabled.
You can easily open the Interview Assistant by clicking on the chrome extension icon in your browser.
For more on how to start BrightHire interviews and open the Interview Assistant, click here.