Policies determine organization-wide settings for several key components of RBAC setup.

The Policies tab in User Management has four sections:

  1. Default User Role - The role that a new user is automatically assigned if self sign-up is on.
  2. Default Hiring Team Role when added to a Hiring Team - The role that a user is automatically assigned on a Hiring Team when they interview for a Position for the first time via an ATS integration, and are added to the Hiring Team for that Position.
  3. Default Hiring Team Role when creating a new Position - The role that a user is automatically assigned on the Hiring Team when they create a new Position.
  4. Default Interview Visibility for Recruiters - The Interview Visibility that is automatically set for any Recruiter Interview and can be adjusted for individual Interviews.

Default User Role assigned to a User during Self Sign-Up

As your organizations admin, you have the ability to enable self sign-up for users or to turn it off. Self-signup enables users to create user accounts in BrightHire without having to be invited individually as long as they have an email address at your organization’s domain. It’s intended to create a more seamless experience for your organization’s users. If self sign-up is on, you will need to choose a default role that those users will be assigned upon sign up.

You have the choice of Basic, Recruiter, or Site Admin. We recommend Basic for the default role.

For more information on User Roles, click here.

Default Hiring Team Role assigned to a User when automatically added to a Hiring Team

If you have an ATS integrated with BrightHire, the first Interview for a Position that does not yet exist in BrightHire will create a new Position in BrightHire. It will also create a new Hiring Team and add the interviewer to the Hiring Team for that Position. Any user who interviews for this Position via Zoom/Calendar sync, an ATS integration, the Chrome Extension, a special link or other integration, will also be automatically added to the Hiring Team for this Position.

This setting allows you to default the role that this user will be assigned on the Hiring Team for the Position. We recommend setting the default role to Interviewer.

For more information on Hiring Team Roles, click here.

Default Hiring Team Role assigned to a User when creating a position

When a user creates a Position in BrightHire, we automatically add that user to the Hiring Team for that Position. Recruiters can be configured to be able to create new Positions in the User Permissions tab, and Site Admins can always create new Positions.

This setting assigns an automatic role to the User who is creating a new Position, with respect to that position’s Hiring Team. We recommend setting this to Hiring Team Admin.

For more information on Hiring Team Roles, click here.

Default Interview Visibility for Recruiters

When a Recruiter conducts an Interview, the system will automatically set the visibility to a default value. We recommend “Team Visible” which will make it accessible to the Hiring Team for the Position, as well as all other Recruiters, depending on your organization’s configuration.

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