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BrightHire x Zoom Integration

Instructions to set up the BrightHire Notetaker Zoom App and BrightHire Interview Assistant Zoom App

Written by Jennifer Steinker
Updated in the last hour

Welcome to our guide on setting up the BrightHire Notetaker and installing the BrightHire Zoom Apps to enhance your experience with BrightHire!

This guide will walk you through each step to ensure you're fully set up for success. Before we get started, please confirm that you have admin access to both your BrightHire and Zoom accounts to facilitate a smooth setup process.

Overview

BrightHire has two Zoom integrations:

  1. BrightHire Notetaker Zoom App (Step 1 and 2)

    1. This integration is installed at the organization-level and is required for our notetaker bot to record Zoom meetings.

    2. Your interviewers will see a third participant, the BrightHire Notetaker, ask to join and record their Zoom interviews.

    3. It is an account-level install and requires a couple of Zoom settings to be enabled.

    4. BrightHire is only able to record meetings that the BrightHire Notetaker is actively a participant in. The BrightHire Notetaker can be removed at any time to delete the recording and prevent further recording.

  2. BrightHire Interview Assistant Zoom App (Step 3 and 4)

    1. This integration is installed at the user-level and powers the Interview Assistant side panel during a Zoom meeting.

    2. Your users will see a new Zoom App in their Apps list. They will be able to click "BrightHire Interview Assistant" to open the side panel shown in the above image.

    3. The Interview Assistant will display convenient candidate information, links to feedback forms, interview questions, and a notepad for the user to take notes during the interview.

BrightHire Notetaker Zoom App

Step 1 - Enable the Notetaker in BrightHire (Required)

  • Navigate here

  • Check the box - 'Enabled'

  • White label the Notetaker (Optional)

    • Defaults:

      • Notetaker Name = BrightHire Notetaker

      • Logo = BrightHire Logo

    • To submit a white-label request, send the following information to [email protected]:

      • Logo: the image you'd like displayed for the notetaker (1280 x 720) - must be optimized for a dark background

      • Name: What you'd like to call the Notetaker?

Step 2 - Zoom Settings (Required)

  • BrightHire uses Zoom’s recording capabilities to capture the session (video, audio, and shared screen content) and route it to BrightHire’s cloud for AI-driven transcription, analysis, and storage.

  • Zoom requires the “Record to computer files” setting to be enabled to allow external integrations like BrightHire to access and use the recording functionality.

  • “Record to Computer Files” Setting: This setting allows recording functionality to be used by any integration, including BrightHire, but it does not mean recordings are saved to local devices by default. Recordings are securely stored in BrightHire's cloud.

  • Zoom Setting: Recording > "Record to computer files" + “Lock it enabled” for all users (or all BrightHire users if you have them organized into groups)

    • And grant internal and external meeting participants permissons to

  • If your organization uses passcodes to protect meetings, those

    passcodes need to be embedded and locked on.

Step 3 - Install the BrightHire Notetaker Zoom App (Required)

The BrightHire Notetaker Zoom App eliminates the need for the host to grant recording permission to the BrightHire Notetaker in every meeting.

Pre-requisites

  • You are a BrightHire Site Admin

  • You are logged into BrightHire

  • You are a Zoom Admin

Steps

  1. Visit this page: https://app.brighthire.ai/settings/zoom-notetaker

  2. Click "Add to Zoom"

  3. Follow the Zoom installation process and click allow

  4. Clicking 'Allow' will redirect you back to the BrightHire Zoom settings page, where you should see a green checkmark if the app has been installed correctly.

BrightHire Interview Assistant Zoom App

Step 4 - Install the Zoom Interview Assistant App (Recommended)

Zoom Admin Instructions to Pre-Install Marketplace Apps

🚀 Zoom Admins can now save time by pre-installing apps on behalf of users!

This allows admins to install the BrightHire Interview Assistant Zoom app from the marketplace directly to the Zoom accounts of users in their organization.

Sign in to the Zoom App Marketplace as an admin or owner. Search for and select the app you want to add for users on your account.

To the right of the app name, click Add for Others.

The app authorization page is displayed, providing details on required app permissions.

Under the "As an admin, add BrightHire Interview Assistant for" section, choose one of the following options:

  • All users: Add this app for all users in your organization.

  • Specific Users: Search for and select one or more users on your account to add this app for.

  • Myself: Add this app for only yourself.

Specific Users:

💡 Note: It's strongly recommended to deselect the "Send email notifications to the users I’ve added" checkbox to prevent Zoom from sending an email notification to the users you are adding the app for. By default, this option is selected.

Follow this external link for step by step instructions

"How to add Marketplace Apps as an admin"

FAQ

Q: Is there a way to set the BrightHire Notetaker logo as the default for all users in our company, not just my account?

A: Yes. If you’re a BrightHire Site Admin, you can update the logo once and it will apply to all users. The updated logo will appear in all interviews scheduled after the change is made.

That's all there is to it! reach out to [email protected] with any questions!

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