⚠️ Update 3/27/26 - We’ve implemented an initial solution to address the recent Google Meet change that flags bots as “potentially risky” to participants.
What’s happening
Google recently rolled out an update to Google Meet called the “Safeguarded Guest Admit Flow.” This change affects how external participants, including notetakers like BrightHire, appear when joining a meeting.
As part of this update, you may now see the notetaker appear under a section labeled “With potential risks” while it’s waiting to be admitted.
You’ll also see options like:
Deny
Deny all
A three-dot menu (“More”) for additional actions
What this means for BrightHire
What this looks like in the meeting
✅ Recording is not impacted
BrightHire can still join and record meetings as expected once admitted.⚠️ Admitting the notetaker looks different
The updated UI may make it less obvious how to admit the notetaker into the meeting.
How to admit the notetaker
When the BrightHire notetaker is waiting to join:
Look for the participant listed under “With potential risks”
Click the three-dot menu (⋮) next to the notetaker
Select the option to Admit the participant
What we recommend
To avoid confusion, we recommend:
Notifying your interviewers about this change
Letting them know:
This is expected behavior due to a Google update
They may need to use the “More” (⋮) menu to admit the notetaker
What we’re doing
We’re actively investigating ways to:
Improve the admission experience
Reduce or eliminate this “potential risks” classification where possible
This is a priority for our team, and we’ll share updates as we have them.
Questions?
If you’re seeing unexpected behavior or need help, feel free to reach out. We’re happy to take a look.