This guide walks through how to configure candidate consent (opt-in) in Ashby so it syncs properly with BrightHire.
To ensure consent is captured and imported correctly, you’ll need to:
Add a required consent field to your Application Form
Link that form to the appropriate job postings
Match the field exactly in BrightHire settings
Step 1: Navigate to Application Forms in Admin
Go to your Admin page in Ashby.
Locate and select Application Forms.
From here, you can:
Edit an existing Application Form (recommended), or
Create a new one.
We strongly recommend using the same Application Form for all opt-in jobs to maintain consistency.
[Screenshot: Application Forms in Admin]
Step 2: Create or Edit an Application Form
An Application Form in Ashby is a shareable (linked) form used across job postings.
Click into an existing form to edit it
ORCreate a new Application Form
[Screenshot: Create or Edit Application Form]
Step 3: Add a Required Consent Field
Within the Application Form:
Add your consent question (e.g., interview recording consent).
Make sure the field is marked as Required.
This ensures candidate consent is consistently captured before submission.
[Screenshot: Required Consent Field Setting]
Step 4: Go to the Job Posting You Want to Make Opt-In
Navigate to the specific job.
Select Job Postings.
Choose to edit an existing posting or create a new one.
[Screenshot: Job Postings Page]
Step 5: Link the Application Form to the Job Posting
When editing the job posting:
Link the Application Form that includes your required consent field.
We strongly recommend using linked Application Forms rather than duplicating forms.
Why this matters:
If the consent field in Ashby does not match what BrightHire expects, candidate consent cannot be imported properly.
[Screenshot: Link Application Form]
Step 6: Update BrightHire Settings
Ashby works slightly differently from Greenhouse:
In Greenhouse, custom fields use snake case (example:
opt_in_question).In Ashby, BrightHire performs a direct string match.
This means:
The consent field title in BrightHire must match the Application Form question text in Ashby exactly, including spacing and capitalization.
Double-check the field value carefully to ensure it matches your Application Form question.
[Screenshot: BrightHire Consent Field Setting]
Important Notes
Use a single standardized Application Form when possible.
Make the consent field required.
Ensure exact text matching between Ashby and BrightHire.
Avoid creating multiple variations of the same consent question.
If you need help validating your setup, reach out to BrightHire Support and we’re happy to review it with you.