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Hiring Team Groups

Simplified management of user visibility permissions at the department level.

Jennifer Steinker avatar
Written by Jennifer Steinker
Updated over 2 weeks ago

What Are Hiring Team Groups?

Hiring Team Groups are designed to simplify permission management across departments by allowing you to assign and manage user access at a broader level than individual hiring teams. While traditional hiring teams are tied to specific positions, hiring team groups operate at the department level, applying the same permissions to users across all positions within that department.

🔑 Key Benefits

  • Streamlined Permissions: Assign roles once—users gain the appropriate access for all hiring teams in the group.

  • Department-Level Control: Set up team structures that align with how your organization operates.

  • Efficient Management: Quickly add, remove, or update users in one place, rather than adjusting each position individually.

  • Integrated Interface: Located in the same tab as standard hiring teams, so no need to learn a new workflow.

⚙️ How It Works

💡 Hiring Teams are pulled from your ATS

They are pulled from the Department field in your job info page

  • You cannot manually create a hiring group in BrightHire

When you add a user to a hiring team group:

  1. They're automatically assigned the correct permissions for each hiring team under that group.

  2. Their role will mirror the one set at the group level—no need to adjust permissions for each position.

  3. The system updates their access across all relevant positions in that department.

🕐 Note: It may take up to an hour for changes to be fully reflected across the platform.

👥 Managing Hiring Team Groups

You can:

  • Add users to a group with a defined role

  • Edit roles for existing users within a group

  • Remove users if they no longer need access

🔄 Changes are not automatic based on hiring team updates—you must manually maintain hiring team group memberships.

🧠 Things to Keep in Mind

  • Each department (client) can have only one hiring team group

  • Membership must be manually maintained

  • Allow for up to one hour for changes to propagate

  • Regular audits are recommended to ensure permissions are up-to-date

🔗 Quick Access

Instructions:

Adding Users to a Group

  • Navigate to this BrightHire Settings Page

  • Select the group you'd like to add the user to (we pull these from the ATS)

  • Click "Add User"

  • Grant them a permission

  • Click "Submit"

Changing user roles within a group

  • Navigate to this BrightHire Settings Page

  • Select the group you'd like to edit

  • Drill into the user you'd like to edit

  • Update their permission

Removing users from a group

  • Navigate to this BrightHire Settings Page

  • Select the group you'd like to edit

  • Drill into the user you'd like to edit

  • Click Remove

❗ Important Considerations

  • Members of a hiring team group must be added manually

  • There can be one hiring team group per department

  • Allow up to an hour for changes to take effect across all hiring teams

  • Regularly review and update group memberships to ensure accurate permissions

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